What are "Non-conformance reports" used for?

Non-conformance reports are primarily utilized to document instances of non-compliance with established policies or regulations. These reports serve an essential purpose in quality management and regulatory compliance, allowing organizations to identify, track, and rectify deviations from required standards or procedures. When non-conformances are documented, it provides a clear record of the circumstances that led to the non-compliance, facilitating root cause analysis, corrective actions, and continuous improvement efforts within the organization.

In essence, the focus of non-conformance reports is on identifying gaps in compliance and the necessary steps to ensure that similar issues do not occur in the future. This systematic approach not only helps in rectifying non-compliance but also enhances overall operational effectiveness and safety standards. By addressing these non-conformances, organizations can maintain their commitment to compliance and avoid potential penalties or liabilities associated with violations.

In contrast, the other options involve documenting compliance, outlining best practices, or reporting safety incidents, which do not align with the fundamental purpose of non-conformance reports.